Volunteers are the key to Swiftsure's success. This year, we are looking for volunteers in the following roles. If you are interested in a position, and meet the necessary requirements, please register to volunteer.

Position Categories

Race Management Positions

Jury

Reports to: Chief Judge

  • On-call Post-race requirement for protest hearings
  • Knowledge of the ISAF Racing Rules
  • Club Judge certification recommended or at the discretion of the Chief Judge

Inspection Dock

Reports to: Inspection Team Lead

  • Inspection of all race boats after finishing to ensure their compliance with safety requirements defined in the Sailing Instructions.
  • Collect race cards from all competitors
  • Collect & record the return of transponders from race boats
  • 6 hour shifts with 3-4 volunteers per shift
  • 1800 hrs Saturday until all boats have finished or until 0600 Monday
  • Attendance at event training session
  • Can provide personal foul weather gear; PFD may be necessary in windy conditions
  • Familiarity with sailing yachts and their safety equipment
  • Safe boat handling experience an asset
  • For at least one member of each team
  • - Restricted Operator's Certificate, Maritime (VHF)

Deputy Race Officer

Reports to: Principal Race Officer

  • Deputy Race Officer as directed by the PRO
  • Previous experience.
  • Knowledge of the ISAF Racing Rules

Scoring

Reports to: Principal Race Officer

  • Tabulate scores for all Swiftsure races
  • Must have experience with scoring yacht races
  • Experience with Swiftsure scoring system an advantage
  • Familiarity with Handicap systems such as PHRF & ORC
  • Familiarity with Appendix A of the Racing Rules of Sailing

Finish Line

Reports to: Race Officer

  • 6 hr shifts; from 6pm Saturday, May 27th thru to 0600 Monday, May 29th
  • Record sail numbers and finish time for competitors as they cross the finish line
  • 3 positions per shift (Line judge, Recorder & Timer); plus 1 radio operator supplied by Communications Team
  • Enter finish information into the Swiftsure Information System.
  • Member of the Race Committee
  • Some racing experience is preferred but not necessary
  • Restricted Operator's Certificate, Maritime (VHF) for at least one member of each shift
  • Attendance at event training session

Mark Rounding - Navy Vessel

Reports to: Race Officer

  • Work with Navy personnel to position vessel according to pre-determined coordinates
  • Mount orange flag and Yellow Flashing Light
  • Record boat roundings including sail numbers & GPS time
  • Communicate pertinent information to Swiftsure Central as necessary (weather, sea state, safety concerns) or as directed by RO
  • Duty watch is to be maintained at all times until Sunday (noon @ Neah Bay or 2pm @ Swiftsure Bank)
  • Set up schedule for meals and rest breaks in cooperation with radio operators
  • Work cooperatively with (3) Swiftsure volunteer radio operators
  • Racing or race management experience/knowledge is helpful
  • Provide own PFD, foul weather gear, binoculars and hand bearing compass
  • Attendance at event training session (TBA)

Mark Rounding - Private Vessel

Reports to: Race Officer

  • Anchor vessel according to pre-determined coordinates
  • Mount orange flag and Yellow Flashing Light
  • Record boat roundings including sail numbers & GPS time
  • Communicate pertinent information to Swiftsure Central as necessary (weather, sea state, safety concerns) or as directed by RO
  • Duty watch is to be maintained at all times until designated time on Sunday
  • Set up schedule for meals and rest breaks in cooperation with radio operators
  • Work cooperatively with (2) Swiftsure volunteer radio operators
  • Prior race management experience/knowledge
  • Canadian Coast Guard Pleasure Craft Operator Certificate or experience with safe boat handling
  • Restricted Operator's Certificate, Maritime (VHF) preferred
  • Provide own PFD, foul weather gear, binoculars, hand-bearing compass and hand-held marine VHF radio
  • Attendance at event training session

Registration Check-In

Reports to: Race Officer

  • 4 hour shifts on Thursday, May 26th & Friday, May 27th
  • Set up registration at Swiftsure Information Centre
  • Update competitor information, crew list, contact info, etc
  • Race related questions can be answered by the Duty Race Officer or Ratings Handicapper at Swiftsure Centre
  • Training session available for computer program
  • 1 evening session to fill skippers bags
  • Prefer some sailing/racing knowledge
  • Pleasant, adaptable, good communicator
  • Attendance at event training session

Starting Team for Pin, Spacer or Patrol Boats

Reports to: Race Officer

  • Set starting line pin boat if necessary
  • Set starting area corner marks as directed by RO
  • Set Spacer boat between Navy signal boat and the race fleet
  • Perform line judge duties as directed by RO
  • Patrol starting area to keep competitors not yet in their sequence aware of the boundaries
  • Prior race management experience/knowledge
  • Experienced with the safe handling of small power boats
  • Canadian Coast Guard Pleasure Craft Operator Certificate
  • Restricted Operator's Certificate, Maritime (VHF)
  • Provide own PFD, foul weather gear and hand-held marine VHF radio
  • Attendance at event training session

Starting Team for Signal Vessel & Clover Pt

Reports to: Race Officer

  • Timer, flags, sounds, recorder, & spotters for both signal boat & Clover Pt.
  • Time the start sequence
  • Raise and lower signal flags
  • Sound horns and gun via Navy personnel
  • Sight the starting line
  • Communicate with patrol vessels, pin boat and spacer boat
  • Prior race management experience/knowledge
  • Race Management certification for some positions
  • Attendance at event training session

Entertainment Positions

Bartending/Serving

Reports to: Entertainment Lead

  • Thursday, May 25th, 2017; 3pm to 9pm
  • Set up bar
  • Bartending
  • Bar clean up
  • Serving It Right course
  • Pleasant and positive attitude

Crowd Management

Reports to: Logistics

  • Volunteers will be required to monitor the area around Swiftsure Centre in the Inner Harbour on Thursday & Friday (times to be announced)
  • Eight volunteers per shift in the evening; 6 volunteers per shift during the day
  • Two volunteers at each entrance to bar area; in the evening 2 additional volunteers walking the periphery
  • Crowd management of bar area including accurate recording of patron quotas
  • Managing crowds if wait line develops
  • May need to seek assistance with disruptive patrons
  • Pleasant and positive attitude
  • Good communication & people skills
  • Cell phone if assistance is required

Crowd Management - Clover Point (2)

Reports to: Volunteer Coordinator

  • Control traffic to avoid having the public park at Clover Point prior to the start of the race
  • Allow individuals & groups access to Clover Point as necessary
  • Once racing is under way the public can park down on the point
  • Engage the public who might not know what's going on.
  • Pleasant and positive attitude
  • Good communication & people skills
  • Cell phone an asset

Media & Promotions Positions

Media Relations Coordinator

Reports to: Media & Promotions Lead

  • Define overall media relations program in collaboration with Chair Marketing and Media, Sponsorship Chair (media sponsors) and Media Spokesperson
  • Build strong relationships with the media network, both Swiftsure media sponsors and other media outlets, to ensure timely access to accurate Swiftsure communication material
  • Coordinate news and advertising opportunities between various media outlets and Swiftsure organizers, sponsors, partners and community organizations
  • Prepare and distribute media packages in advance of Race weekend
  • Ensure Race results are made available to racers, media and public as quickly as possible, including posting preliminary results through News Updates and the Info Centre during the Race weekend, and distributing official results immediately when finalized
  • Update Swiftsure website during the Swiftsure weekend
  • Support Media Spokesperson(s) by distributing News Updates and identifying and arranging for media interviews, particularly during Race weekend
  • Position starts January 1 to build Swiftsure media relations program
  • Available periodically as required January 1 to May 1
  • Available on-call during May leading into Race weekend
  • Available on-site as needed Thursday, Friday, Saturday, Sunday, Monday
  • Knowledge of, and preferably experience with, different media opportunities
  • Ability to strategize and design a program to optimize media involvement and Swiftsure exposure
  • Ability to collaborate with others including the Swiftsure Media team, other Race officials, sponsor media relations staff and members of the media
  • Ability to manage multiple tasks at one time, under pressure, to meet media deadlines
  • Familiarity with WordPress or willingness to learn online publishing system is an asset

Media Spokesperson

Reports to: Media & Promotions Lead

  • Primary spokesperson for Swiftsure Race Committee in support of Swiftsure Chair
  • Ensure the competitors, the media and the public receive accurate information about the Race, and promote Swiftsure visibility in the community
  • Provide information to the media and public through various media outlets including News Updates, the Swiftsure Info Centre, until the race is officially complete and results have been finalized and posted
  • Available periodically as required for January 1 to May 15
  • Available on-call for 10 days leading into Race weekend
  • Available on-site for Thursday, Friday, Saturday, Sunday, Monday
  • Experience and/or considerable confidence approaching and working with all levels of media; radio, television, newspapers, magazines
  • Extensive knowledge of Swiftsure history, Race organization and on-the-water racing
  • Personable and articulate in a media interview setting
  • Considerable MSWord knowledge

Media Writer

Reports to: Media & Promotions Lead

  • Write original content for media materials - RVYC website, news releases, communication updates,
  • Review and edit written media content prepared by others
  • Support other members of the Media Team in preparing communication content appropriate for the target audience
  • Available periodically from January 1 to May 1 to prepare content as required for website, news release and media
  • Strong writing skills for media related content, including word processing capacity
  • Passion for writing
  • Experience with, or understanding of, the requirements for different media formats (newspaper, magazine, on-line, blogs, news releases, etc.)
  • Knowledge of Swiftsure history and organization, sailing and racing

News Team

Reports to: Media & Promotions Lead

  • Develop an overall Swiftsure News program to generate interesting and accurate stories related to Swiftsure history, organization, competitors, sponsors, partners, events, personalities
  • Research and write Swiftsure stories for use by the Swiftsure media team and the media (distributed through various media channels including television, radio, newspapers, magazines, websites, RVYC and other club communication networks)
  • Support Media Spokesperson during Race weekend by identifying and arranging potential media interviews, both related to Swiftsure News and interesting emerging news stories (e.g. from racers and organizers)
  • Write News Updates over the Race weekend to keep website current, accurate and entertaining with breaking news
  • Support Media Spokesperson during Race weekend by providing News updates
  • 1 position (Team Leader) periodically from March 1 to May 15 to plan news program and undertake initial story research and writing
  • Available starting May 15 through to the end of Race weekend: 1 member per day up to Wednesday prior to Race Weekend, then all 3 on 6 hour shifts from Thursday through to Sunday to identify story opportunities, conduct research, arrange interviews, draft News Updates
  • experience preparing written media stories
  • experience working with media
  • writing skills and competence using computers (Word)
  • knowledge of Swiftsure history and sailboat racing

Photographer

Reports to: Media & Promotions Lead

  • Capture the action on land and on the water
  • Thursday/Friday/Saturday/Sunday/Monday provide support to RVYC's club event photographer
  • Deliver selected images to the Media team for publication on the website
  • Member of the Media & Promotions team
  • Basic computer file management skill required
  • Reports to the RVYC Photographer
  • Available throughout Thursday - Monday
  • Have own camera equipment and if you have your own way to get out on the water, even better
  • Basic understanding of photography, digital files, file management and digital cameras
  • Physically nimble to go aboard boats and uneven environments

Photographer's Assistant

Reports to: Media & Promotions Lead

  • Thursday thru Monday to provide support to event photographers
  • Transfer, label and sort images captured at the various venues of Swiftsure
  • Review pictures and post good ones on Swiftsure’s website (keeps the website live and interesting)
  • Basic understanding of photography, digital files, file management
  • Basic computer file management skill an asset

Swiftsure Info Centre Lead

Reports to: Media & Promotions Lead

  • Plan the operation of the Info Centre including equipment, supplies and staffing
  • Arrange staffing schedule
  • Oversee Info Centre set-up and ongoing operations through Race weekend (Thursday to Saturday)
  • Deal with challenging information requests by referring to appropriate Race officials
  • On-site/on-call Thursday to Sunday to oversee Info Centre set-up and operation
  • Organizational skills to plan, staff and operate a public service
  • Supervisory skills to train, organize and oversee volunteer staff on shifts
  • Basic knowledge of Swiftsure Race
  • Basic computer skills including word processing

Swiftsure Info Centre Team

Reports to: Media & Promotions Lead

  • Supply information about the Race, weather, and events to the public and racers
  • Direct detailed requests for information to appropriate Race Officials
  • Direct media information requests to the Swiftsure Media Management Team
  • 6hr shifts (1100 - 6pm) Thursday, May 26th & Friday, May 27th
  • 4 hr shift (1100 - 3pm) Saturday, May 28th
  • Promote both Swiftsure & RVYC as the Host Club
  • Pleasant and positive attitude
  • Prefer basic knowledge of the Swiftsure race
  • Prefer basic computer knowledge

Website Content Lead

Reports to: Media & Promotions Lead

  • Ensure content on website adequately portrays the Swiftsure brand
  • Ensure website content is comprehensive/complete in communicating to target audiences (racers, media, community, and volunteers)
  • Identify ways for the website to promote Swiftsure's sponsors (e.g., via sponsor logo, a page explaining the sponsor's relationship to Swiftsure and sponsor services)
  • Monitor website content for accuracy, spelling, and grammar.
  • Identify topics/areas that need content and either write it or ask the responsible person on the Swiftsure Steering Committee to generate the content
  • Clear, concise editing and writing skills
  • Knowledge of the various aspects of the Swiftsure race
  • Knowledge of how to effectively communicate via the Web
  • Moderately skillful with MS Word
  • Willing to learn WordPress for entering content onto the Swiftsure website (not difficult to learn)

Logistics Positions

Dockmaster Lead

Reports to: Logistics

  • Team Leader - Docking Inner Harbour
  • Previous Swiftsure docking experience

Docking - RVYC ( 2 positions)

Reports to: Logistics Coordinator RVYC

  • 6 hour shift; Saturday only
  • Direct and assist boats returning from Inshore race who have not pre-arranged docking space
  • Works in conjunction with RVYC foreshore staff to place boats in appropriate slips
  • Reports issues to the Dockmaster as they arise
  • Knowledge of handling of boats and lines helpful
  • Restricted Operator's Certificate - Maritime (VHF) preferred

Setup/Ticket Sales @ RVYC (2 positions)

Reports to: Logistics Coordinator RVYC

  • Setup area to sell BBQ tickets 1400 to 2000hrs (post Inshore race)
  • Meet with RVYC staff member to review payment arrangements for tickets
  • Assist RVYC Site Manager in directing participants & avoiding lineups
  • Pleasant manner; helpful

Docking - Victoria Inner Harbour

Reports to: Logistics Lead

  • 4-6 hour shifts; Wednesday (2 shifts), Thursday (3 shifts), Friday (3 shifts), Saturday (1 shift) Sunday (3 shifts)
  • At Inner Harbour docks below the Empress
  • Direct and assist boats entered in the race as they arrive in Inner Harbour
  • Act as coxswain or crew member in RVYC inflatable
  • Welcome boats & crew as they arrive
  • Offer advice on registration, schedules, code for the gate, where the Swiftsure Info Centre is located
  • Each shift has a team lead who reports to the Dockmaster
  • Provide recommendations on local facilities & attractions.
  • Pamphlets are available to handout that include helpful local information.
  • Available for shifts between10am and 8pm Thurs/Fri; later start on Wed
  • Knowledge of handling of boats and lines helpful
  • For one member of each on-the-water team, prefer: Canadian Coast Guard Pleasure Craft Operator's Certificate, Canadian Lifesaving Society Boat Rescue Certificate, Restricted Operator's Certificate - Maritime (VHF)
  • Good interpersonal skills & local knowledge an asset

IT Setup/Takedown Crews

Reports to: Logistics Lead

  • Assist with setup and takedown of computers, sound systems and associated equipment at all venues
  • Take direction/supervision from Technology Committee in conjunction with Swiftsure Centre Logistics Supervisor
  • Available Wednesday PM/ Sunday PM or Monday AM
  • Flexibility, initiative and a willingness to take direction
  • Prefer knowledge of computer operation, hardware & network cabling
  • Requires moderate physical strength and flexibility

Logistics Supervisor - C Pt. Start Line & Finish line

Reports to: Logistics Lead

  • Start Line: On site at Clover Point on Saturday AM
  • Finish Line: On site at Vic West on Friday PM and Sunday PM or Monday AM and on-call for remainder of event
  • Supervise setup and takedown of R/V and equipment and provision of infrastructure/services at the Clover Point Start Line and Vic West Finish Line.
  • Identify and respond to unplanned logistic requirements arising from setup, operations and takedown at the applicable venue
  • Liaise with on-site Race Committee during weekend if required
  • Good organizational & planning skills
  • General knowledge and experience as a "handyman" would be an asset but is not required

Logistics Supervisor - Swiftsure Centre

Reports to: Logistics Lead

  • Responsible for the planning, coordination and execution of all aspects of the Swiftsure Centre physical setup
  • Direct and supervise setup and removal of tents and trailers, installation of equipment and provision of infrastructure/services
  • Identify and respond to unplanned logistic requirements arising from Swiftsure Centre during setup, operations and takedown
  • Available on site 24/7 Wednesday through Monday
  • Possess good organizational & planning skills
  • Intimately knowledgeable of the Swiftsure race, organization, personnel, procedures and requirements

Setup/Takedown Crews

Reports to: Logistics Lead

  • Assist with movement, setup and takedown of equipment at applicable venue and/or RVYC clubhouse
  • May work at more than one venue and participate in setup, takedown or both as desired
  • Required on any or all of Wednesday Afternoon/Thu Forenoon/Sat Evening/Sun Evening/Mon Morning
  • Be able to follow direction in assembling staging, lighting, electrical extension cords, computer cabling, audio equipment, scaffolding, decorations, furniture, etc
  • General "handyman" type knowledge would be an asset but is not necessary
  • Requires moderate physical strength and flexibility
  • Available Wednesday/Thursday; Sunday/Monday

Swiftsure Ambassador

Reports to: Logistics Lead

  • Greet arriving competitors, act as ambassador & local resource
  • Liaise with participants, volunteers and the public
  • Answer questions & provide local information
  • 6hr. shifts; 8am - 8pm Thursday & Friday
  • 6hr. shift 10am - 4pm Saturday
  • Excellent interpersonal skills
  • Be generally knowledgeable of Swiftsure race, organization, procedures and requirements.
  • Moderate computer skills are an asset

Yacht Hosts

Reports to: Logistics Lead

  • Welcome boats & crew as they arrive in the Inner Harbour & after they have secured a docking space.
  • Offer advice on registration, schedules, code for the gate, where to find Swiftsure Centre & provide local info on where to get "things" (anything from best pizza place to the local boat chandlery)
  • Greet the public as they walk the Inner Harbour Causeway & wander down the ramp to see the visiting yachts
  • Explain what the event is about; hosted by RVYC.
  • Where & when the action will take place; where they can follow the progress of boats as they race
  • Flyer with basic information about Swiftsure will be available to hand out
  • Available for shifts Thursday & Friday (Inner Harbour docks 10am-8pm; 5hr shifts
  • Good interpersonal skills & local knowledge an asset

RVYC Info Desk

Reports to: RVYC Lead

  • Provides information about RVYC
  • Collects rounding documents from racers
  • Collects protest forms and presents to DRO at RVYC

Logistics Coordinator - RVYC

Reports to: Sponsorship Lead

  • Coordinate resources & personnel at the post Inshore event at RVYC Saturday, May 28th, 2016
  • Direct setup and takedown of equipment for Saturday BBQ & awards ceremony
  • Good organizational skills
  • Good interpersonal skills an asset

Soup Server

Reports to: Volunteer Coordinator

  • Volunteers offer a warm cup of soup to racers after they finish racing & while they're at the Inspection dock.
  • Coordinate defrosting & warming of soup (supplied)
  • 6 hr. shifts from 6pm Saturday, May 28th thru to 0600 Monday, May 30th or earlier if all boats are finished
  • (6 - midnight, midnight - 6am, 6am - noon, etc.)
  • Volunteers will be needed through the night.
  • Food Safe certificate is helpful

Technology Support Positions

SPOT Coordinator

Reports to: Technology Lead

  • Saturday/Sunday/Monday provide support/guidance to SPOT team
  • Monitor SPOT data & Swiftsure website during race weekend to ensure transponder data appears to be correctly transmitting
  • Work to resolve any SPOT transmission issues through the race weekend
  • Work with the Technology Team if required to resolve SPOT data issues.
  • Member of the Technology Committee
  • Update SPOT registration website
  • Provide SPOT support to other Races/Regattas that are using the Swiftsure Tracker System
  • Brief the racer on the use of SPOTs
  • Be responsible for managing the SPOT inventory, including distribution and collection of SPOTs, and returning failed units under warranty
  • Considerable knowledge of SPOT transponder functions
  • Ability to understand SPOT data interface to Swiftsure website
  • Availability ahead of Swiftsure race to work with Technology Team

SPOT Support

Reports to: Technology Lead

  • Saturday/Sunday provide the public and other interested people with an overview of SPOT information and function
  • Monitor SPOT data & communicate to the public about individual yachts of interest in the Swiftsure race
  • Work with the Swiftsure Information Centre team to enlarge on items of interest in the Swiftsure race
  • Work with the Technology Team if required to resolve SPOT data issues
  • From time to time, assist SPOT coordinator in his/her duties including support of other races/regattas using the SPOTs
  • Considerable knowledge of SPOT transponder functions
  • Ability to understand SPOT data interface to Swiftsure website
  • Availability ahead of Swiftsure race to work with Technology Team

Spot Technology Support

Reports to: Technology Lead

  • Maintenance of 158 SPOT GPS transponder units
  • Administration, testing and deployment of SPOT units prior to and during events for Swiftsure and other sailing events
  • Familiarity with different Web browsers
  • Understanding of how GPS works
  • Familiarity with Google Maps, Google Earth
  • Ability to enter data using online forms
  • Basic knowledge of ISAF Rules of Racing and Race Management practices
  • Good communication skills

Marine Operations & Communications Positions

Liaison Radio Operator

Reports to: Race Officer

  • Responsible for amateur communications between the Duty Race Officer and the Radio Room.
  • Traffic passed will include hourly weather reports, vessel tracking, requests from outside agencies, etc.
  • Saturday/Sunday/Monday - Organized into 6 hour rotations starting at 0600 on Saturday, continuing through to 0600 Monday.
  • Primarily stationed in and around the inner harbor.
  • Industry Canada Amateur Radio Certificate required
  • Restricted Radio Operator Certificate (Marine) (VHF) preferred
  • Familiar with yachting or yacht racing
  • A dual band handheld radio is ideal; equipment can be loaned if required.
  • This position will require walking around with the race officer to various locations around the inner harbor.

Radio Operator, Clover Point Station

Reports to: Race Officer

  • Responsible for amateur communications with other Swiftsure stations and marine communications with racers
  • Primary function will be to communicate with boats in the starting area that have not activated their SPOT trackers
  • Set-up and take down of equipment on site
  • Logging of communications
  • Operating at Clover Point for start of race
  • Industry Canada Amateur Radio Certificate and a Restricted Radio Operator Certificate (Marine) (VHF)
  • Familiar with yachting or yacht racing
  • This position may have some radio equipment supplied by other volunteers and organizations; operators are encourage to have their own marine handheld and amateur equipment

Radio Operator, Mark Rounding Vessels

Reports to: Race Officer

  • Responsible for amateur communications with other Swiftsure stations and marine communications with racers
  • Primary function will be to collect rounding times for racers and relay to Sombrio station
  • Set-up and take down of equipment on mark rounding vessels
  • Logging of communications
  • Operating at sea aboard Navy or private vessels in teams of up to four operators.
  • Depart from Victoria early Saturday morning, returning early Sunday evening. Some set-up may be required on Friday evening.
  • Industry Canada Amateur Radio Certificate and a Restricted Radio Operator Certificate (Marine) (VHF)
  • Familiar with yachting or yacht racing
  • Must have “sea legs” as you will be on the water for the duration of the race no matter what sea conditions exist
  • This position may have some radio equipment supplied by other volunteers and organizations; operators are encourage to have their own marine handheld and amateur equipment

Radio Operator, Sombrio Relay Station

Reports to: Race Officer

  • Responsible for amateur communications with other Swiftsure stations and marine communications with racers if needed
  • Set-up and take down of equipment on site
  • Logging of communications
  • Operating out of a field day type of station near Sombrio
  • Shifts will vary from Friday to Sunday and volunteers often camp on site
  • Industry Canada Amateur Radio Certificate and/or Restricted Radio Operator Certificate (Marine) (VHF)
  • Familiar with yachting or yacht racing
  • This position will have some radio equipment supplied by other volunteers and organizations; more details can be provided upon volunteer registration

Radio Room Operator or Supervisor

Reports to: Race Officer

  • Responsible for marine communications with racers and amateur communications with other Swiftsure stations
  • Logs all communications with vessels, weather reports and information required by the race officer
  • Saturday/Sunday/Monday - Teams organized into 6 hour rotations starting at 0600 on Saturday, continuing through to 0600 Monday
  • Operating out of the CRD Building Radio Room
  • Will work in teams of up to six operators
  • Operator position is suitable for all levels of experience, great place to get started for first time volunteers
  • Supervisors will be selected by experience in past Swiftsure events or local EOC involvement
  • Industry Canada Amateur Radio Certificate and a Restricted Radio Operator Certificate (Marine) (VHF)
  • Familiar with yachting or yacht racing
  • This position will have radio equipment supplied; you may wish to bring your own amateur or marine to monitor multiple frequencies
  • Basic ability to operate a Windows based computer system to monitor weather, email and packet (packet training can be provided)

Administration Positions

Logistics Administrator

Reports to: Swiftsure Administrator

  • Confirm requirements with Logistics Chair
  • Ordering tents - get 3 quotes
  • Port-o-potties - typically get 3 quotes
  • Trailer rental
  • RV usage - contact RVYC members to confirm availability
  • Dumpsters (garbage, cardboard)
  • Order busses for Oregon Offshore BBQ- get 3 quotes
  • Hours a week I would say maybe 2 here and there. Lots of sending emails and waiting to hear back.
  • Flexibility, good organization skills
  • Able to work with MSWord, Excel
  • Available for about 2 hours/week in April & May

Support Services

Reports to: Swiftsure Administrator

  • Daytime or evening, during the weeks before the race
  • Stuff racers packs, help with photocopying, collating
  • Support various teams prior to start of race
  • Assist with preparing skipper and media packages
  • Assist with general office tasks, as needed
  • Those with vehicles, to help move office stuff to Ship point on Thursday AM
  • Willing, team attitude, promptness
  • Prepared to take direction from office staff
  • Available at short notice for varying lengths of time in the 2 weeks prior to Swiftsure

Finance Positions

Beer Garden Ticket Sellers

Reports to: Beer Garden Ticket Lead

  • Friday - up to 3 hour shifts
  • Sell liquor and beverage tickets
  • Experience dealing securely with cash in an open setting
  • Ability to work quickly/accurately/pleasantly in a high-volume and noisy environment

Beer Garden Ticket Lead

Reports to: Finance Lead

  • Oversee ticket sales volunteers Friday PM
  • Communicate with prior ticket volunteers mid-April to confirm their participation & schedule
  • Fill ticket sales volunteer vacancies with assistance from the Swiftsure Volunteer Coordinator
  • Organize shift changeovers in concert with Finance Chair
  • Ability to lead a group of volunteers
  • Experience dealing securely with cash in an open setting
  • Ability to work quickly/accurately/pleasantly in a high-volume and noisy environment

Awards Positions

Awards/Trophy Assistant

Reports to: Trophy Coordinator

  • Assist with loading trophies from RVYC and unloading at Ship's Point
  • Assist with unboxing trophies and setting them up in the order they will be presented in
  • Assist in the presentation of the trophies
  • Assist in re-boxing trophies and reloading them into a vehicle
  • Assist in moving trophies from vehicle back into storage at RVYC.
  • Understanding of process and protocol for organization of awards
  • Available for the day of the awards (Friday before the race)
  • Willingness to deal with and adapt to last minute changes and help deliver a professional looking presentation
  • Having a van or truck available to transport trophies would be an asset

Polishing Services

Reports to: Trophy Coordinator

  • 1 evening or weekend approximately 2-3 hours, about 2 weeks before Swiftsure
  • Assist Trophy Coordinator to move trophy boxes, remove trophies, polish, and return to boxes to store.
  • Willing to roll up sleeves and get it done

Sponsorship Positions

Silent Auction Administrator

Reports to: Sponsorship Lead

  • Contact potential silent auction sponsors and do follow-up calls
  • Ensure auction items are sent to winning bidders after the night of the silent auction
  • Work with Sponsorship Chair to organize and set up Online Auction and follow up with winning bidders
  • Provide letters of appreciation to donors of Silent Auction items
  • Good communicator, organized
  • Available March through May for short periods

Silent Auction Team

Reports to: Sponsorship Lead

  • Price and create bid sheets for all the silent auction items; 2 weeks before Swiftsure silent auction for 2-3 hours
  • Arrange and check bid sheets 3 hours before silent auction
  • Setup the bid tables and displays; 3 hours before the silent auction
  • During the silent auction, answer questions from bidders and cease bidding at end of auction
  • Collect payment and distribute the items to the winners directly after the silent auction
  • Assist the Silent Auction Administrator, as needed
  • Good communicator
  • MSWord and Excel experience for creating bid sheets, emailing
  • Experience dealing with Cash, Visa and Pos machine an asset
  • Strong customer service skills
  • Available in May, June for 1 or 2 evenings (may include Lobster Night in late June)